RAC Rescue Helicopter Event Application v2

RAC Rescue Event Request Form
This form is for stakeholders requesting engagement with the RAC Rescue helicopters, their flight crew, or other team members. Joint / multi-agency training requests are welcomed and encouraged.

Tours of the Jandakot or Bunbury Rescue Helicopter bases require prior DFES approval and are only available to select groups. As these are active 24/7 emergency aviation sites, unplanned or last-minute requests will not be accommodated. Please note that all base visits must take place between 9am and 3pm, in line with CASA fatigue management and operational requirements.

If you would like to reconnect with the ERHS Flight Crew involved in your rescue, please use the separate DFES Reunion Request form.

Please consider that all requests are subject to change or cancellation at any time due to operational requirements. All event requests must agree to and comply with DFES safety requirements, procedures and policies – see Terms & Conditions for more information.
Your details
Name:*
Organisation (if applicable):
Email:*
example@example.com
Phone Number:*

Area CodePhone Number
Event request category:*

TRAINING SUPPORT: the RAC Rescue helicopters are available to support a range of emergency services personnel and volunteer training. Joint / multi-agency emergency services training support requests are highly encouraged. Please provide detailed information of your training requirements aligned to the ERHS mission. Requests must be received a minimum of 12 weeks before the scheduled training date.GUEST SPEAKER: have one of our experienced Flight Crew or ERHS Management Team share their captivating stories about RAC Rescue at your next event. Requests must be received a minimum of 6 weeks before the scheduled event date.BASE TOUR: check out where the action happens before and after rescue missions. Tours are capped to 1 hour commencing between the hours of 9am - 3pm. We welcome groups of up to 30 people, aged 12 years old and above. PLEASE NOTE: enclosed shoes (no high heels) must be worn on-site. Adult supervision must be provided for groups under the age of 18. Requests must be received a minimum of 6 weeks before the proposed tour date.

TRAINING SUPPORT DETAILS
Training / Exercise Name:*
Please provide a brief description / purpose of the request:*
Please detail your requirements for ERHS training support here. Please ensure requests have been initially reviewed and supported by your chain of command prior to submitting this form for final approval.
Event Location:*
Address or GPS Coordinates
Number of Attendees:*
Event Date:*

DayMonthYear
Requested Helicopter Arrival Time:*

Hour Minutes

AM/PM Option
Preferred Aircraft / Base:

Rescue 651 (Jandakot)Rescue 652 (Bunbury)
Have you sought landing approval?*

YesNo
You must seek and receive written approval from the relevant local government and / or property owners and then submit to ERHS@dfes.wa.gov.au a minimum of seven (7) days before the training event, or the request may be cancelled.

Notification should be given to local businesses and home owners adjacent to the helicopter landing / hoisting site.
Attachments (if applicable):

Please attach your Training Event Brief, map diagrams, Safety Risk Assessment, and land owner approval
Cancelof

GUEST SPEAKER DETAILS
Event Name:*
Event Location:*
Address
Number of Event Attendees:*
Event Date:*

DayMonthYear
Requested Arrival Time:*

Hour Minutes

AM/PM Option

BASE TOUR DETAILS
Group / Organisation Name*
Please provide a brief description of the group and intended benefits with the bast tour request:*
Please detail your requirements for ERHS training support here. Please ensure requests have been initially reviewed and supported by your chain of command prior to submitting this form for final approval.
Preferred Base:

Jandakot Rescue Helicopter Base (Rescue 651)Bunbury Rescue Helicopter Base (Rescue 652)
Number of Event Attendees:*
Maximum of 30 per group
Are all attendees 12 years old or older?*

YesNo
Children under the age of 12 are not permitted for Base Tours.
Event Date:*

DayMonthYear
Requested Arrival Time:*

Hour Minutes

AM/PM Option
Requests for 1-hour base tours must commence between the hours of 9AM – 3PM.

TERMS & CONDITIONS
Please read the below before submitting request

The mission of the ERHS is to save lives and support all-hazards emergency operations 24/7 by rapidly deploying and inserting the rescue capabilities of the aircraft and personnel directly to an incident scene. If required, the ERHS can transport the rescued directly from the incident scene to the appropriate medical facility. The ERHS is funded by the State Government, managed by the Department of Fire and Emergency Services (DFES), and sponsored by RAC.

Requesters and their attendees agree to comply with the requirements listed herein and acknowledge that the ERHS may be operationally tasked at any time regardless of scheduled arrangements. Due to 24/7 operations, any ERHS personnel have the discretion to restrict access to: the Rescue Helicopters, interaction with ERHS personnel, and public entry to the ERHS bases. The ERHS Pilot is ultimately responsible for the safe and compliant operation of the Rescue Helicopter and therefore has the right to refuse, cancel or abort any request if they suspect Flight Crew, public, or aircraft safety is compromised.

Requests for support will be considered based on merit and alignment to the ERHS mission. DFES is accountable to the community and other stakeholders for the safe and efficient use of ERHS resources. Requestors must provide enough information to enable justification for attendance by, or support from ERHS Rescue Helicopters or its personnel.

Benefit to ERHS: What is the request alignment and benefit to the ERHS? Benefits may include, but not be limited to: operational familiarisation training with stakeholders, enhancing operational safety or patient care, improving joint operations coordination, regional engagement and awareness of the service, or enhancing first response and training.

Adequate Notification: Requesters should submit this form in the noted timeframe for each Request Category to permit adequate time for the approval and coordination processes, or the request may be declined.

Rescue Helicopter Base Tour: Requests for 1-hour base tours must commence between the hours of 9am - 3pm. Requests outside these hours cannot be accommodated due to operational requirements and ERHS Flight Crew fatigue management. Group / bus transportation is highly recommended due to on-site parking limitations. The contact person should call the base one (1) hour prior to scheduled time to confirm availability. Closed-toed shoes MUST be worn during base visits, and high heeled shoes are not permitted. Groups are limited to 30 individuals - larger groups may request separate bookings. Children under the age of 12 are not permitted. Groups with minor aged children under the age of 18 will require one (1) adult chaperon for every eight (8) children. All visitors will be required to undergo a facility orientation and safety induction, and will comply with all safety requirements, procedures and policies for visitors at DFES facilities.

Training Support Considerations / Requirements: Joint / multi-agency emergency services training support requests are highly encouraged. Consider the suitability / realistic scenario of the training to incorporate the ERHS helicopter. All applicable Aviation SOPs and safety procedures must be complied with the proposed training request, to include those related to helicopter (rotary wing) landing / take-off and hoisting operations. It is the Requester's responsibility to facilitate approval from local government and land owners for the helicopter to land / operate at the proposed hoisting / Helicopter Landing Site (HLS). All applicable PPC and PPE must be worn during the training event (to include wearing of hearing and eye protection). An Exercise / Training Brief must be submitted prior to request approval, with any required Safety Risk Assessment being conducted by ERHS personnel. The Requester must be able to restrict access and clear the operating area out to 45m radius of all persons, vehicles, equipment, animals, and other potential obstacles / items which may become airborne from the helicopter’s downwash during hovering, hoisting, or take-off / landing. As required, it is also the Requester's responsibility to provide notification to neighbouring houses / businesses of the noise and helicopter activity for the requested training area.

DFES Media Approvals: Any Rescue Helicopter media content generated (to include social media, photos, and videos) must be approved by DFES Media and Corporate Communications prior to publishing / public release. All photos and videos shared provide consent for the images / video to be used by DFES and RAC for promotional and marketing purposes.

Submitting Requests:

Please note -
- DFES, CFRS, SES, VFRS, BFB units should ensure requests have been initially reviewed and supported by your chain of command prior to submitting this form for final approval.
- DFES Marine Rescue groups will ensure requests have been coordinated and supported through: marine.services@dfes.wa.gov.au prior to submission.
- All other stakeholder requests (i.e. WAPF, AMSA, DoH, etc.) should follow their internal approval processes prior to submission.
- For any questions, contact: ERHS@dfes.wa.gov.au.
Signature*

Clear
By signing this form, you are agreeing to the terms and conditions.

Review and Submit
Before submitting the form, please review your application and that you have accepted the T&Cs thanks.
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RAC Rescue Event Request Form

Your details

TRAINING SUPPORT DETAILS

GUEST SPEAKER DETAILS

BASE TOUR DETAILS

TERMS & CONDITIONS

Review and Submit