PRELIMINARY EVENT NOTIFICATION

FOR LOCAL GOVERNMENTS AND STATE GOVERNMENT AGENCIES.

Purpose of Document

This Preliminary Event Notification (PEN) form is used to gather data and information to determine if a disaster event meets the activation criteria of the Disaster Recovery Funding Arrangements Western Australia (DRFAWA).

DRFAWA Activation Process

Please read the DRFAWA Activation Process Fact Sheet on our website.

Local governments (LG) and State Government Agencies (SGA) are to contact the Department of Fire and Emergency Services (DFES) Recovery Funding team on 1800 920 659 or drfawa@dfes.wa.gov.au so a team member can guide you through a potential DRFAWA activation and the PEN form.

This form needs to be submitted by the applicable LG or SGA, not a third party. Costs associated to complete this PEN form are not reimbursable under the DRFAWA.

Evidence

The statements provided within this form need to be verified by evidence.

Types of evidence:

• Daily rainfall, wind, or other weather data from Bureau of Meteorology (BOM) or the Department of Primary Industries and Regional Development (DPIRD).
• Trusted media reports and or media images.
• Emergency WA warnings and or incident alerts.
• Minutes of meetings, phone call record/s, email/s and/or other communications with LG/SGA in response to the event, examples of SGA’s that may be involved in the response may include one or more of the following: DFES, DPIRD, Western Australian Police (WAPOL), Department of Biodiversity Conservation and Attractions (DBCA), Main Roads Western Australia (MRWA), Department of Communities (DoC), Department of Water and Environmental Regulation (DWER).
• Geo-tagged photos and/or video that demonstrate damage.
• Public notifications to close essential public assets (roads/bridges) or advertise evacuation centres. This could be public notifications on Facebook, Instagram, LG website, SGA website or broadcast emails to residence.

 

PLEASE NOTE:

• The Document Portal does not accept documents 50MB or over.
• If your documents are 50MB or over, please contact recovery funding at drfawa@dfes.wa.gov.au Or 1800 920 659
• Alternatively, you can split a 50MB PDF into Part 1 and Part 2.
• DO NOT use special characters in your document titles i.e !@#$%&*()":"{}<>?'+_

The PEN must be signed off by a representative of the LG/SGA and not by a third party. For an LG, this must be the CEO or a member of their Corporate Executive. For an SGA, this must be at a minimum a Regional Manager/Regional Director.

NOTE: After including the details of the person who needs to sign off this form below, if you need to forward the form to that person for their signature, you will need to select the 'SAVE' button below, select 'Skip Create an Account' and then enter the email of the person.