PRELIMINARY EVENT NOTIFICATION
FOR LOCAL GOVERNMENTS AND STATE GOVERNMENT AGENCIES.
Purpose of Document
This Preliminary Event Notification (PEN) form is used to gather data and information to determine if a disaster event meets the activation criteria of the Disaster Recovery Funding Arrangements Western Australia (DRFAWA).
DRFAWA Activation Process
Please read the DRFAWA Activation Process Fact Sheet on our website.
Local governments (LG) and State Government Agencies (SGA) are to contact the Department of Fire and Emergency Services (DFES) Recovery Funding team on 1800 920 659 or drfawa@dfes.wa.gov.au so a team member can guide you through a potential DRFAWA activation and the PEN form.
This form needs to be submitted by the applicable LG or SGA, not a third party. Costs associated to complete this PEN form are not reimbursable under the DRFAWA.
Evidence
The statements provided within this form need to be verified by evidence.
Types of evidence:
- Daily rainfall, wind, or other weather data from Bureau of Meteorology (BOM) or the Department of Primary Industries and Regional Development (DPIRD).
- Trusted media reports and or media images.
- Emergency WA warnings and or incident alerts.
- Minutes of meetings, phone call record/s, email/s and/or other communications with LG/SGA in response to the event, examples of SGA’s that may be involved in the response may include one or more of the following: DFES, DPIRD, Western Australian Police (WAPOL), Department of Biodiversity Conservation and Attractions (DBCA), Main Roads Western Australia (MRWA), Department of Communities (DoC), Department of Water and Environmental Regulation (DWER).
- Geo-tagged photos and/or video that demonstrate damage.
- Public notifications to close essential public assets (roads/bridges) or advertise evacuation centres. This could be public notifications on Facebook, Instagram, LG website, SGA website or broadcast emails to residence.
Please note that the activation of an event does not constitute approval of any funding. If an event is activated, all subsequent Essential Public Assets applications or claims must include high‑quality, and suitable photographic evidence. This evidence must:
- be dated and geotagged
- be clearly labelled
- include complete embedded metadata (e.g. location, date, and time)
- clearly demonstrate both the pre‑disaster and post‑disaster conditions of the asset
- be of a sufficient number to clearly demonstrate the extent and length of both the pre-disaster condition and damage. As a guide for roads, the maximum linear distance between photographs is 50 meters.
Evidence of expenditure and, where applicable, procurement will also be required.
If you do not have the evidence mentioned above, please contact DFES Recovery Funding to discuss evidence requirements before submitting a PEN form.
Please also note that other forms of evidence may be required for assistance types that are not related to Essential Public Assets. Contact DFES Recovery Funding to understand the evidence requirements relevant to your circumstances. You can also refer to the factsheets and other resources on the DFES Recovery Funding webpage where further information is available, including information about assistance measures and evidence requirements.